Settlement Type Default Changes for CD

Contents

Overview

This demonstrates some of the changes to settlement type defaults that may be necessary or desired when using the CD functionality in Resware. These changes are suggestions of things that Resware has noticed being frequently changed by users.

Enabling the ALTA Settlement Statement

Admin/General Setup/Offices/Edit Office/Settlement

Check the box for Use ALTA Closing Statement.
- Enabling this office option will cause Resware to utilize the closing statements developed by ALTA for use with the CD instead of the Resware closing statements. The Resware closing statements will no longer be generated in Resware when this option is enabled.

Enabling Role to Edit Advanced Features on Settlement Types

Admin/Internal Users

Enable the General Access role right for Admin: Settlement Type Defaults: Advanced Features.

NOTE: Be careful what you modify on these settlement type defaults. Modifying some of the aspects of these settlement types could potentially result in your forms being out of compliance. Make sure you remember what you changed so you can change the setting back if it does not work the way you expected. If you require customer support to revert the changes you made back to their original state in order to make your forms complaint again, it may be considered billable support time. If having this ability concerns you, please remove the Admin: Settlement Type Defaults: Advanced Features role from your internal user rights.

- This role should likely only be enabled for one or two key administrators. Please see the help for details regarding the properties on the settlement types and what they control.

Editing the Settlement Types

Admin/General Setup/Settlement Type Defaults

IMPORTANT: Make sure that the Settlement Type selection is set to CD.

The following properties on each settlement type are commonly changed for the CD. It may be wise to change all the properties on each settlement type at the same time, rather than going through the settlement type defaults list and editing each type multiple times:
- Amount Editing Restrictions
- ExtendedPOC
- POCPartyDescription
- POCPaymentGroupID
- POCPosting
- OverrideLineDescription
- OverridePartnerDescription
- Memo
- Note

Amount Editing Restrictions

Confirm that all settlement types that should have the Total field editable by users have the Amount Editing Restrictions set to All.
- If users should not be able to edit the Total field on a settlement type, set the radio button to Selected. This will prevent users who don’t have the right for Settlement: Edit Restricted Settlement Types from changing the Total field on the selected settlement type.
  - This can be set by state and county. If some geographic areas should be editable and some should not, choose the Selected option and check the Enabled box for the counties in which the line should be editable.

Paid by Others

Edit the properties – Admin/General Settlement/Settlement Type Defaults

To show fees in the Paid by Others column on the CD, the extended POC functionality must be enabled for the line that’s being marked as POC. The POC Partner field must also be enabled.
Edit the line, go to the Property tab of the line, edit the ExtendedPOC property, and make sure Default is checked.
- If ExtendedPOC is not in the list of properties, click Add and select it from the Property dropdown and check the Default option.

Edit POCPartyDescription, POCPaymentGroupID, and POCPosting and set them all to Show and Enable.
- Show will make the field visible to users when the settlement type is selected.
- Enable will allow the user to edit the field (e.g. check a box or edit a line) when the settlement type is selected.

NOTE: The POCPaymentGroupID should likely be set to Print or Group.

To set a code to display on the CD in the Paid by Others column for the partner selected in the POC Partner dropdown.
- Edit a partner type and enter an abbreviation in the CD Code field.

Example on a File

On the Settlement tab, the POC Partner field is what causes the fee to show in the Paid by Others column on the CD.
- If the POC Partner is set to the buyer or the seller, the fee will show in the Paid by Buyer or Paid by Seller field, respectively.

The result is below:

Override Line Description

Admin/General Settlement/Settlement Type Defaults/Property

If there are lines for which users should be able to adjust the description, make sure the OverrideLineDescription property is set to Show and Enable.
- Override Line Description: Displays the actual text that will appear on the settlement form for this line. If the OverrideLineDescription property is enabled, the text can be altered.

Memo and Note Fields

Admin/General Setup/Settlement Type Defaults/Property

If users should be able to add a memo or a note to a settlement type, the Memo and Note properties will need to be set to Show and Enable.

NOTE: This field can be used to enter notes for the current line. This will be the only place the information is used.

- Memo: This field can be used to enter a memo which will appear on the check stub and on the Memo line of the check.

Override Partner Description

Edit the property – Admin/General Setup/Settlement Type Defaults

If users should be able to override the partner displayed on the CD using the Override Partner field, the OverridePartnerDescription property must be set to Show and Enable.
- Override Partner Description: If enabled, the user can changed the name of the partner that will appear on the settlement statement.

Prorations

Admin/General Setup/Settlement Type Defaults/General

Set the proration lines so that users are allowed to add them to files by editing each line in the Prorations settlement group and clicking Allow User to Add.

Updated on January 5, 2022