Overview
This demonstrates how outgoing wires are handled in Resware. Wires are disbursed from the Settlement/Postings panel and then need to be processed in Accounting/Review Outgoing Wires so that they can be sent to the bank. If an outgoing wire integration is utilized, wires are sent to the bank during this process. If an outgoing wire integration is not utilized, they will need to be marked as issued after they are manually sent from the bank.
Version History
|
Version |
Date |
Mantis |
Description |
|
Pre 8.0 | Office options for Outgoing Wires: Marking Users Must be Unique and Outgoing Wires: Lock Editing After Review have been available | ||
|
9.6.1 |
12/22/2017 |
14836 | Office option for Outgoing Wires: Require Marking Steps Done in Order is available. |
Enable the Office Option(s)
Admin\General Setup\Offices\Edit Office\Accounting
- Enable the office option for Outgoing Wires: Marking Users Must be Unique. When this option is enabled, the user who creates a wire and the users who mark the wire reviewed, initiated, and issued must all be different users. This prevents the same user from performing all of the steps in the process.
- The office option for Outgoing Wires: Require Marking Steps Done in Order may also be enabled. When this option is enabled, a wire must be reviewed, initiated, and issued in that order. A step cannot be skipped.
- The office option for Outgoing Wires: Lock Editing After Review may also be enabled. When this option is enabled, wire information cannot be edited after the wire has been disbursed unless the user has specific ledger roles. These ledger roles are only available when this office option is enabled.
- Ledgers: Edit Wire Information After Wire Posted/Disbursed: Users with this role will be able to edit wire information on wires that have been receipted or disbursed. Regardless of whether or not this role right is enabled, users will not be able to edit an outgoing wire’s information if another user or the system locks the wire. If the office option for Outgoing Wires: Lock Editing After Review is enabled, an additional role right may be required to edit wire information.
- Ledgers: Edit Wire Information After Outgoing Wire Reviewed: Users with this role will be able to edit outgoing wire information after the wire has been reviewed when the office option for Outgoing Wires: Lock Editing After Review is enabled. The role right for Ledgers: Edit Wire Information After Wire Posted/Disbursed is also required.
- Ledgers: Edit Wire Information After Outgoing Wire Initiated: Users with this role will be able to edit outgoing wire information after the wire has been initiated when the office option for Outgoing Wires: Lock Editing After Review is enabled. The role right for Ledgers: Edit Wire Information After Wire Posted/Disbursed is also required.
- Ledgers: Edit Wire Information After Outgoing Wire Issued: Users with this role will be able to edit outgoing wire information after the wire has been issued when the office option for Outgoing Wires: Lock Editing After Review is enabled. The role right for Ledgers: Edit Wire Information After Wire Posted/Disbursed is also required.
- Restart Resware.
In a File
File\Settlement\Postings
- Select an expected disbursement and click Disburse Single.
- Select Wire as the Method and enter the wiring instructions on the Disburse Single panel. At minimum, enter the ABA/Routing Number, Bank Name, Account Number, and account Name.
Reviewing Outgoing Wires
Accounting\Review Outgoing Wires
- Select the Ledger.
- Highlight the wire that was disbursed in the above step and click Mark Reviewed.
- When the office option for Outgoing Wires: Marking Users Must be Unique is enabled, Resware will give an error if the marking user has already performed a step in the process.
- When the office option for Outgoing Wires: Require Marking Steps Done in Order is enabled, Resware will give an error if the marking user tries to skip a step in the process (e.g. tries to mark the wire as issued before it has been marked as reviewed).
- When the office option for Outgoing Wires: Lock Editing After Review is enabled, the wire information fields will be locked after the wire is reviewed unless the user has the Ledgers: Edit Wire Information After role right that corresponds with the state of the wire.
View for user without the Ledgers: Edit Wire Information After Wire Posted/Disbursed and Ledgers: Edit Wire Information After Outgoing Wire Reviewed roles after the wire has been reviewed:
View for user with the Ledgers: Edit Wire Information After Wire Posted/Disbursed and Ledgers: Edit Wire Information After Outgoing Wire Reviewed roles after the wire has been reviewed:
- The outgoing wire log on the Edit Wire panel shows all the users who changed the status of the wire: